MS WORD 2007 COMPLETE TUTORIAL PDF
intermediate level guide, Microsoft Word An Intermediate Guide. The starting font for a new document in Word is usually set to Calibri (Body). international editions, contact your local Microsoft Corporation office or Introducing Word . zetom.info WORD BASICS: MICROSOFT OFFICE GETTING STARTED. PAGE Prerequisites. What You Will Learn. USING MICROSOFT WORD. PAGE
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Microsoft Word Beginner's Training Manual - Free download as PDF File . pdf), Text File .txt) or read online for free. Microsoft Word Course Contents: • Lesson 1: Get to know the Ribbon. • Lesson 2: Find everyday commands. The lesson includes a list of suggested tasks. What's New in Word Microsoft Word you can create your own training .. PDF format allows you to share your document with users on any platform.
Paste — The paste command takes any previously copied or cut text and lays it down within the document where the cursor is pointing. Print — The print command first opens a window where users can specify parameters of the paper, printer and ink they wish to print with and it provides a preview of what the physical print will look like.
Quick access tool bar — The quick access toolbar is a small and moveable toolbar at the top of the document window. It usually contains buttons to save, undo, redo and print. This toolbar can also be customized to include or remove other commands.
Ribbon — The Ribbon is a type of toolbar found in versions of Microsoft Office It contains graphic buttons for commands and similar commands are shown in groups for easy access. Save — The save command is one of the most important ones.
It saves all of the work done to date within a document. The save command enables users to return to the same document later and continue writing, editing or printing. Text — Text is any of the words and paragraphs that a user types within a document. Standard tool bar — The standard tool bar is the row of icons at the top of the document. Each of these buttons are used for basic functions such as saving, opening or printing documents, among other commands.
Undo — The undo feature keeps track of each command that a user issues while working on their document.
Issuing the undo command allows the user to go back one step and restore the document as it was before their latest editing command. Luckily, Word has just the feature for you! To find text, click the Find button on the Home tab. Once your text is entered, click the Find Next button.
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Word will select the first instance for you. You can stop there and close out of the box by clicking Cancel. Then, choose an option at the bottom. Replace: Will find the next instance of the word or phrase. Then, you must click Replace again to confirm each replacement. Replace All: Will find the next instance of the word or phrase.
Then, click Replace All to replace every instance of this word. Find Next: Finds the next instance of the word or phrase. Cancel: Closes the dialog box without making any changes.
Using the Format Painter Word has a neat trick that allows you to copy formats within or between documents. First, select the text that has the formatting that you want. Your cursor will turn into a paintbrush.
The new text will take the format of the old text. When you are done using it, simply click the icon again to turn it off. Remember that formats are not stored on the clipboard, and you can only copy formatting for one set of text at a time.
Drop caps can be a good way to highlight portions of your document, or just to make it more visually appealing. To apply a drop cap, first place your cursor anywhere in the paragraph that you want the drop cap to appear. Then, click the Insert tab. Next, click the Drop Cap button and choose Dropped which places it in the paragraph or Margin which places it beside the text. To remove a drop cap, place your cursor in the paragraph, click the Insert tab, choose Drop Cap, and click None.
Applying a Quick Style So far, we have talked about many types of formatting. However, one of the great new features of Microsoft Office Word is the styles built right in. A style can include fonts, formatting, colors, and borders and shading. There are two parts to the styles in Word. The first part is the Quick Style Gallery, which we have used already. This is composed of the styles that you can see on the Styles group of the Home tab.
Word places the most frequently used styles here for quick access. To apply any of these styles, simply select the text that you want to format and click a style.
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There are many more styles available than the ones you see here. The first option, Style Set, lets you choose another group of styles. The second option lets you choose another color scheme. The third option lets you choose another font scheme. Note that fonts and colors will not work with all style sets.
You can choose a different color scheme from the Colors list to easily customize the style. You will find these buttons on the Paragraph group of the Home tab. Each type of alignment indicates which margin the text lines up with. From left to right, you can apply left alignment, center alignment, right alignment, or justification where the text is spread out to take up the whole line.
Simply select the text that you want to apply the alignment to, and then click the appropriate button. Note that one type of alignment must be selected at all times. Note how the justified paragraph looks very similar to the left aligned paragraph. Look closer, however, at the second line. A font is a complete set of characters with typeface and style that you use to type.
Some fonts are all capitals. Other fonts are all symbols. Fonts are really customizable: you can change their size, type, colour, spacing, and effects. The fonts that you have available in Word depend on what other applications you have installed and if you have installed any extra font packages. Remember that font settings types, sizes, effects, spacing, etc. Such as by inserting image, adding clips, smart art etc. The purpose of using these visual appealing options is to explore the creativity in readers mind while reading printed word file or pdf document.
Picture menu is used to insert a picture from your computer hard drives or from desktop to the current position of your cursor. You can also insert picture anywhere in the text box, word art and in smart art etc. Whenever you have to insert the image inside any object in Microsoft word then click on Picture Option under Illustration Menu. Clip Art uses in MS word to insert Art clips such as drawings, movie clips, sounds that illustrate the concept written in the document.
These features help students to understand the concept by seeing clips. Also good to use in all kind of educational and study materials. Shapes feature is used to insert rectangular, circle, arrows, charts, lines, symbols based on the demand of the document. For example, while giving examples of something such as water consumption or electricity consummations in a document then we can use these shapes in MS word.
We can also highlight, colourise, decorate or insert text and images inside the shapes. Smart Art is one of my favorite option in MS word. The uses of this option are great especially while educating.
You can visually communicate information by using process diagrams, hierarchy diagrams, list diagrams, relationship diagrams etc. SmartArt is easy to understand and teach any complex problem. The option is also available in Microsoft PowerPoint. We can insert excel chart into MS word. When you click on the chart it will open Microsoft Excel spreadsheet which we can use to write figures.
The uses of a chart are very beneficial to display data comparison and data analytics. You can find such option mostly on math or economics books and newspaper economic page. In which publishers are using such kind of charts to display the facts and figures. Screenshot is the great option in MS word and it is used to take a screenshot of opened programs or applications on the computer and on the internet. You can insert the same captured clip in MS word document in real time.
The uses illustrations options for teachers and students in Microsoft word are great. Students and teachers can use these options to explain data organization, story maps, cause and effects, topic building, clocks to teach about time etc. Also, entrepreneurs or manager can use these options to highlight decision trees, pros, and cons, brainstorming exercises.
There are so many uses but tough to share in one post. But I hope you got the ideas about the uses of Illustrations in Microsoft Word.
Links: —Insert menu category contains a hyperlink, bookmark, and cross-reference function. In which users use to link any internal or external file, picture, the web page from the document. Also, the bookmark can be inserted on anywhere in the page and then we can create the hyperlink to visit that position on the same document without scrolling. Hyperlink is used to create the link from text to any file, picture, videos, website etc.
For example, if you want your reader to find more information about certain cause or solution then you can link that source from using hyperlink option.
Such as when you search on Google for something then all the list of search results are also hyperlinked. Cross-reference is similar to Hyperlink option that is used to refer the user to headings, tables etc. After adding content such as graphics, page number, author of the book, title of book, date and time etc. Microsoft word automatically inserts the same text with correct page number and other graphics on next pages or on the each printed page.
Word process users can also use pre-designed header and footer and can edit too. If you want to insert only page number then just click on the page number and select desired position. Uses of Text are very great for book writer, students and for teachers to insert preformatted text boxes anywhere in the document to highlight important words, sayings or main points of written paragraphs.
The user can also draw text boxes from their own on anywhere in the document such as forms, books, invitation cards and on invoices.
Quick parts are used to insert a reusable piece of content including field, document properties such as author name, the title of a document, comments, company name etc. WordArt is good option to create and decorate slogan, quotes in the documents in Microsoft Word. To use this you only need to select the piece of text then select the appropriate color style or decorative text. WordArt is also useful to insert decorative text in invitation cards, happy birthday greetings and other kinds of funny or less professional documents.
Drop Cap is used in books, letters, notes and new stories or newsletter to display first letter larger at the beginning of the paragraph. Such as in government notification PDF files and legal notices signed with a stamp at the end of the page. This is similar to Microsoft Word that government notification letters can use a signature line or they can add a digital signature at the spot.
Also, any word user can insert a signature line at the end of document or paragraph which specifies the individual who must sign or signed. Also, digital signature used in mostly Income tax return, company audit and company registration numbers and can be used in related legal documents.
In Microsoft Word, there are so many dates and time formats such as Saturday, December 31, , or Dec are two different formats that can be used according to nature of the document. Such as you can insert paint program functionality by creating bitmap image in real time, excel spreadsheet, videos, and power point presentations etc. Symbols: — In this option, you can insert mathematical equations and can do plus, minus by using a table.
Also, there is symbol option that is used to insert special character or symbol that is not commonly available on the keyboard.
This option in Microsoft word mostly used in legal, marketing, and promotional documents. Features and uses of Page Layout Menu in Microsoft Word Page layout menu in Microsoft word gives various uses for the user to set themes, page setup, page background, paragraph and arrangement in the document.
Page layout features in Microsoft word is very useful for eBook publisher and document printing business and also for common word users. Themes: — In Microsoft word, a theme is a set of pre-designed document designs fonts, headings, effects etc. By the use of theme option in Microsoft word, the user can change the overall design of the page such as fonts, effects, and colors etc. Page Setup: — Page setup is the most important option and the users start after creating a new document.
I always recommend to all my students that before writing, creating, designing or doing anything in Microsoft you should first do the page setup. Why because all the page margins, page orientation and size etc. Margins option is used to set blank spaces from edges towards inside from outside. Margins are page edges that are outside main content of the document.
The margin will help us to define paragraph starting point and ending point. By doing click on margin option there are various pre-defined margins such as narrow in which margins are 0. If the physical paper is the A4 size it mean its width is 8. Because the fewer margins on the edges will use less paper for your document. Orientation used is to set page layout from Vertical to Horizontal or Portrait to Horizontal. A simple way to understand the uses of orientation in Microsoft Word is that it will allow the users to switch the page layout according to text writing flow.
Portrait mean layout style is from left to right and landscape mean right to left.
Where mark sheet, admission forms are printed in portrait. The best way to switch to one option then see the document samples that you want to print or check if the page sizes or margins are not meeting with your designing criteria. So, if you find your document text is not getting proper arrangement on printed page then you can do the experiment to switch portrait layout to landscape in Page setup option in Microsoft Word.
You can vary the page sizes according to the section.
In Microsoft word there are Letter sizes for letter document, Tabloid, executive size and envelope sizes are available. But if you want to become an expert in Microsoft Word or want to be proficient in printing document then I will suggest you that print the same text in various page sizes on the A4 paper. It will give you practical knowledge about page setup settings and others things too. Columns option in Page Setup is used to split the text into two or more columns.
Generally, this option is a classical text formatting style that is very beneficial in news printing, newsletter and nobles etc. For example, see the newspaper in which they adjusted text in small line width and paragraph and in the same time they converted the long paragraph into columns. So it will increase readership interest for particular news.
Else you can see English and Hindi in which in one page is divided into columns. Breaks, line, numbers, hyphenation option are similar as we discussed in the Insert Menu options. Page Background: — The uses of page background in Microsoft word is to give extra effects or protection effects to the document such as the watermark, page color, page borders etc.To create a new document from an existing document, click the From Existing command in the pane on the left of the New Document dialog.
Not that much common to use. At the bottom of the New Document dialog box, click Create. You do not have to register for expensive classes and travel from one part of town to another to take classes. The benefits of using this function that it will consume less memory of a computer or it will help to create less.
If you have a lot of pages in your document, you can use the scroll bar to scroll up and down in the list. Remember, once text has been selected, any changes you make will be applied to the entire selected portion. Using the Office Menu In the last module, we used the Office menu to open, close, and save files.
So far, we have talked about many types of formatting.