MS WORD 2007 TUTORIALS PDF
These notes are designed to cover the essential features of Microsoft Word. It covers intermediate level guide, Microsoft Word An Intermediate Guide. resources for you. To participate in a brief online survey, please visit: www. zetom.info What do you think of this book?. View our full schedule, handouts, and additional tutorials on our website: Occasionally, Microsoft Word will be in a folder called "Microsoft Office" or something.
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Microsoft Word Course Contents: • Lesson 1: Get to know the Ribbon. • Lesson 2: Find everyday commands. The lesson includes a list of suggested tasks. Macros. Microsoft Word Basics. Microsoft Word has a completely redesigned user interface. The standard menus along the top have been removed. Are you relaxed and sitting comfortably? Did you come with a desire to learn? Then I'd like to begin by showing you how to start up Word!.
Keep Text Only: Changes the formatting of the pasted text back to the default font and size with no formatting. Set Default Paste: Opens the Options dialog so you can control how future paste operations work.
Just click the option you want for it to be applied! Using the Office Clipboard Earlier, we mentioned that the paste command will only insert the last item that was cut or copied. If you want to cut and paste or copy and paste more than one item, you should use the Office clipboard as it can contain up to 24 items. The first step is to show the clipboard. To do this, click the option button in the lower right hand of the Clipboard group on the Home tab.
Now, if you cut or copy an item, it will automatically appear in the clipboard. To paste an item from the clipboard, click to place your cursor where you want the item to go. Then, right-click the item and click Paste Note that you can also delete the item from the clipboard using this menu. You can also use the Paste All and Clear All buttons at the top of the clipboard to perform those actions.
To close the clipboard, 53 P a g e click the X in the task pane. You can also click the Options button at the bottom of the pane to control how the clipboard operates.
Dragging and Dropping Text You can also drag text around in your document. First, select the text.
Then, hold your mouse button down and drag the text down to where you want it. Finding Text If you have a long document, it can be useful to have a tool to search through it. Luckily, Word has just the feature for you! To find text, click the Find button on the Home tab.
Once your text is entered, click the Find Next button. Word will select the first instance for you. You can stop there and close out of the box by clicking Cancel. Then, choose an option at the bottom. Replace: Will find the next instance of the word or phrase.
Then, you must click Replace again to confirm each replacement. Replace All: Will find the next instance of the word or phrase. Then, click Replace All to replace every instance of this word. Find Next: Finds the next instance of the word or phrase. Cancel: Closes the dialog box without making any changes. Using the Format Painter Word has a neat trick that allows you to copy formats within or between documents. First, select the text that has the formatting that you want.
Your cursor will turn into a paintbrush. The new text will take the format of the old text. When you are done using it, simply click the icon again to turn it off. Remember that formats are not stored on the clipboard, and you can only copy formatting for one set of text at a time. Drop caps can be a good way to highlight portions of your document, or just to make it more visually appealing.
To apply a drop cap, first place your cursor anywhere in the paragraph that you want the drop cap to appear. Then, click the Insert tab. Next, click the Drop Cap button and choose Dropped which places it in the paragraph or Margin which places it beside the text. To remove a drop cap, place your cursor in the paragraph, click the Insert tab, choose Drop Cap, and click None. Applying a Quick Style So far, we have talked about many types of formatting.
However, one of the great new features of Microsoft Office Word is the styles built right in. A style can include fonts, formatting, colors, and borders and shading. There are two parts to the styles in Word. The first part is the Quick Style Gallery, which we have used already.
This is composed of the styles that you can see on the Styles group of the Home tab. Word places the most frequently used styles here for quick access. To apply any of these styles, simply select the text that you want to format and click a style. There are many more styles available than the ones you see here. The first option, Style Set, lets you choose another group of styles. Click on Open button your MS-Word file will be opened.
OR Open your file location first where your file is saved into your computer. And double-click on that file. File will be opened. If you want to copy any part of your document from one place to another within the same or other document, you first have to select the text that you want to copy. To perform Cut, Copy and Paste operation steps are given below: Copy: Select text that you want to copy into your document.
Click on the Home Tab into your document. Click on Copy Button into the ribbon bar. Then, hold your mouse button down and drag the text down to where you want it. If you have a long document, it can be useful to have a tool to search through it. Luckily, Word has just the feature for you! To find text, click the Find button on the Home tab. Once your text is entered, click the Find Next button.
Word will select the first instance for you. You can stop there and close out of the box by clicking Cancel. Then, choose an option at the bottom. Will find the next instance of the word or phrase. Then, you must click Replace again to confirm each replacement. Replace All: Then, click Replace All to replace every instance of this word.
Word has a neat trick that allows you to copy formats within or between documents. First, select the text that has the formatting that you want. Your cursor will turn into a paintbrush.
When you are done using it, simply click the icon again to turn it off. Remember that formats are not stored on the clipboard, and you can only copy formatting for one set of text at a time. The format painter captures all kinds of formats, including:. A drop cap is a capital letter at the beginning of a paragraph that is usually larger than other letters and that is dropped down into the paragraph.
Drop caps can be a good way to highlight portions of your document, or just to make it more visually appealing. To apply a drop cap, first place your cursor anywhere in the paragraph that you want the drop cap to appear. Then, click the Insert tab. Next, click the Drop Cap button and choose Dropped which places it in the paragraph or Margin which places it beside the text.
To remove a drop cap, place your cursor in the paragraph, click the Insert tab, choose Drop Cap, and click None. So far, we have talked about many types of formatting. However, one of the great new features of Microsoft Office Word is the styles built right in. A style can include fonts, formatting, colors, and borders and shading. There are two parts to the styles in Word. The first part is the Quick Style Gallery, which we have used already.
This is composed of the styles that you can see on the Styles group of the Home tab. Word places the most frequently used styles here for quick access. To apply any of these styles, simply select the text that you want to format and click a style. There are many more styles available than the ones you see here.
The first option, Style Set, lets you choose another group of styles. The second option lets you choose another color scheme. The third option lets you choose another font scheme. Note that fonts and colors will not work with all style sets.
You can choose a different color scheme from the Colors list to easily customize the style.
You will find these buttons on the Paragraph group of the Home tab. Each type of alignment indicates which margin the text lines up with. From left to right, you can apply left alignment, center alignment, right alignment, or justification where the text is spread out to take up the whole line. Simply select the text that you want to apply the alignment to, and then click the appropriate button.
Note that one type of alignment must be selected at all times. Note how the justified paragraph looks very similar to the left aligned paragraph. Look closer, however, at the second line. We have looked at many different kinds of formatting. A font is a complete set of characters with typeface and style that you use to type.
Some fonts are all capitals. Other fonts are all symbols. Fonts are really customizable: The fonts that you have available in Word depend on what other applications you have installed and if you have installed any extra font packages.
Remember that font settings types, sizes, effects, spacing, etc. To choose a font type, first select the text that you want to apply the font to. Then, click the Font drop- down menu and select the font that you want to apply. As you scroll over the font, you will see a preview being applied to your text. Choosing these fonts will help keep your document consistent. Word also stores your recently used fonts near the top of the list. If you know what font you want, you can type it into the drop-down list.
Word will automatically complete the font name for you; press Enter to accept its selection. You can change your font size the same way: If you choose to use the menu, you will see a preview as you scroll through the sizes. To change your font color, select the text that you want to change. Then, pick a color from the list. Once again, you will see a preview of the color applied to your text.
Once you see a color you like, click it to apply it. This can help you keep your document looking consistent and professional.
You can also choose a standard color or click More Colors to pick a custom color. As you might expect, the Font Color command is also available on the mini toolbar. In addition to the main font color, you can also apply highlighting to text.
Simply select the text you want to highlight and click a color from the Font group of the Home tab. The Highlight Text command can also be found next to the color menu on the mini toolbar. In the first module, we learned how to apply basic underlining. If you click the drop-down arrow next to the underline command, you will see a menu of underline styles:. You can click any of these styles to apply it. You can also click More Underlines to open the Font dialog, or choose a color for the underlining with the Underline Color menu.
Have you ever typed a long title just to realize it should be all in caps? First, select the text that you want to change. Then, click the Font Case button on the Home tab and choose the case that you want. In our last lesson, we learned about using the Home tab and the mini toolbar to apply font type, size, color, and underlining. To open the Font dialog, click the option button in the bottom right corner of the Font group in the Home tab. You can also choose an underline style and color.
At the bottom, you will see a preview of your effects applied to sample text. You can use a regular size font, but select a percentage so the font is scaled down. The next option is Spacing. You can set spacing to Normal, Condensed, or Expanded, and then choose a point the same as font point sizes. You can also modify position options to normal, raised, or lowered, and specify a point size for this position. The last check box enables Kerning, which adjusts the spacing between letters so that it looks consistent.
If you enable kerning, you can also specify what sizes you want Word to kern from a certain point on. Any options you set will be reflected in the preview pane.
This way, whenever you open Word, this font will be used automatically. Once you click the Default command, you will be warned of the change that you are about to make. Microsoft Office Word contains some new fonts, most notably Calibri. If you are sending documents to people using older versions of Word, you should make sure the fonts are saved with the document.
This is called embedding fonts. To embed fonts into your document, first click the Office menu and then click Word Options. Then, click the Save category on the left hand side. You will see the Embed option at the bottom of the dialog:. Earlier on in this module, we talked about using alignment to position text on the page. In this module, we will talk about positioning text more precisely using tabs. Tabs are pre-defined places within your document.
They can help you place text quickly and consistently. There are five types of tabs. Left Tabs: If you use this type of tab, your text will start at this point and flow to the right.
Bar Tabs: It just places a vertical bar at the point of the tab. To use tabs, simply press the Tab key on your keyboard. Your cursor will jump to the next tab marker. By default, Word sets default tabs at every half inch. Every time you press Tab, your cursor will move another half inch. To set tabs, first make sure you can see the rulers.
If not, click the View tab and make sure Rulers is checked. It can now be used in the same way as a regular tab: You can see the icon for each type of tab on the ruler. Take a look at the sample below.
Remember that tabs are set per document, so you can set as many tabs as you want for each document. This can come in handy if you create lots of different kinds of documents that each needs specific alignment. Note that if you create a tab in a line that already has text, the tab will only be available for that paragraph. The dotted line will appear when you move a tab; it can help you place it in the proper spot.
Microsoft Word Beginner's Training Manual
To delete a tab, just drag it off the ruler. An indent is how far each line of the paragraph is set in from the margin.
First Line: A first line indent only indents the first line of the paragraph rather than the whole thing. A hanging indent does the opposite: To add an indent, click through the tab buttons to choose the type of indent that you want. Then, click the place on the ruler where you want the indent to appear. Like tabs, if you create an indent in a line that already has text, the indent will only be available for that paragraph.
And, indents can be moved just like tabs, by dragging them around the ruler. If you want to indent the entire paragraph, use the indent buttons on the Paragraph group of the Home tab.
Use the right-facing button to increase the indent. Use the left-facing button to decrease the current indent. To change paragraph spacing, first place your cursor in the paragraph that you want to change. Then, click the Spacing command on the Home tab and choose your spacing. You can also choose to add or remove spaces before paragraphs.
If you click Line Spacing Options, the Paragraph dialog will open. First, select the paragraphs that you want to apply the formatting to.
To apply borders, click the Border button on the Home tab and choose what kind of border you want to apply. To apply shading, select the paragraph that you want to format. Then, click the small paint bucket icon to apply the default shading, or click the drop-down arrow to choose other colors.
Although the Borders and Shading commands on the Home tab are great for quick formatting, their options are a bit limited. To view more options, click the Borders and Shading command in the Borders menu. You can choose a basic setting from the list on the left. Or, use the menus in the middle to choose a style, color, and width for your border. You will be able to see a preview of your choices on the right. You can also use the buttons here to toggle parts of your border on or off.
For example, to remove the.
Note that there is also a Shading tab in this dialog. You can use this tab to choose a main color, style color, and fill style. Once you have made your choices, click OK to apply them. You can go back into the Borders and Shading dialog at any time to adjust your settings. This view gives you a pretty good idea of how your document will look on paper. To get back to this view, you can click the Print Layout button on the View tab or on the right hand side of the status bar.
As you might imagine, full screen reading layout is best used when you want to read a document. Like other views, you can switch to it using the status bar or the View tab.
You also have a Tools button that offers a menu of editing commands. In the middle, you can see which screen you are on and navigate through the screens. Then, on the right, you have a menu of view options and a Close command. If you close this view, you will return to Print Layout. This command shows you what your document will look like if it was published as a Web page. You can switch to Outline View the same way we have switched to other views: You can see that our text box has been removed, for example.
You can also see that we have a new Outlining tab. We will take a closer look at all of these tools in the Expert manual. Another handy tool is Zoom. This tool lets zoom in or out of your document to see it close up or far away.
First, we will look at the Zoom commands on the View tab. To use any of these commands, simply click the icon. In the last lesson, we learned that the first five buttons change the type of view you are in. You can also use the slider to zoom in or out of the document.
Or, click the plus or minus buttons to zoom in or out respectively by ten per cent increments. If you want to set advanced zoom options, click the Zoom button on the View tab, or click the percentage in the status bar. You can choose a percentage, page width, or number of pages from the top of the dialog.
Or, you can type a percentage in the text box. No matter what your choice, you will see a preview at the bottom of the dialog. Typically, the small arrows at the bottom of the vertical scroll bar let you browse from page to page.
Or navigating through comments? To change what the browse arrows look through, click the small dot between them. There is a special module of the View tab that lets you customize what elements appear on your screen. We have already worked with the ruler when adding tabs and indents. You can also add gridlines to the screen; this can help when arranging objects. The next item is the message bar. This pane literally gives you a map of your document based on headings. In this sample, we can see that we have Octopi, Habitat, Appearance, and Relatives as main topics in this document.
There are two ways you can view thumbnails. If you have the document map open, you can choose Thumbnails from the task pane menu. If you have a lot of pages in your document, you can use the scroll bar to scroll up and down in the list. When you type anything, even a space, a character appears on the screen. The symbols for certain characters such as spaces and paragraph marks are usually hidden.
This will then make all the hidden characters in your document appear. Although creating documents in Word is great, there will be times when you want to print out a paper copy.
Before you print, however, you should make sure that everything looks OK. Note that all default tabs have disappeared, but you still have the status bar and the scroll bar.
Print Print Opens the Print dialog, which we will look at shortly. Options Opens the Display module of. Page Setup Margins Change the white spacearound the edge of the page. Orientation Change the direction that text. Size Change the size of the page. Option button Opens the Page Setup dialog. Zoom Zoom Opens the Zoom dialog. Page Width View the page width. Magnifier Turns your cursor into a. Next Page Goes to the next page. Previous Page Goes to the previous page. To move through the pages in your document in print preview, you can use a few different tools.
Like the editing window, you can use the browse arrows, scroll bars, or the scroll wheel on your mouse to move between pages.
To close Print Preview and return to editing view, press the Esc key on your keyboard, or click Close Print Preview on the Preview group of the tab. In the last lesson, we learned how to look at your document. But what if there are some changes you need to make?
Click this button to see a menu of preset margins. You can also click Custom Margins to open the Page Setup dialog. Click this button to see a menu of preset paper sizes. Insert line, page, or module breaks.
We will learn about these tools in the Intermediate manual.
To change the margins, click the Margins button on the Page Setup group and pick a preset size. As you can see, with portrait orientation the paper would be printed on with the long side vertically. With landscape orientation, the paper would be printed on with the long side horizontally. If you want to change this, however, you can do so using the Size command. Simply click the Size button on the Page Setup group and click the size that you want.
As we saw, you can open it from the Size or Margin menus. You can also open it by clicking the option button in the bottom right hand corner of the group. Set the paper size and source. Set advanced options including module options, header and footer configuration, and page alignment. This tab also contains commands for line numbers and page borders.
Each tab also has a preview area where you can see the effects of your changes before you apply them and a Default button so that you can make every new document have the current page settings. There are a few ways you can print your document. The Quick Print icon will send the document directly to the printer, while the Print icon will open the Print dialog.
The more conventional method is to use the Print module of the Office menu. Clicking the Print command in the main menu or the sub-menu will open the Print dialog. Clicking Quick Print will send the document directly to the printer without specifying any options.
Clicking Print Preview will open that window, which we looked at in Lesson 6. Our first set of options is Printer.
Here, you can choose your printer, choose to print to a file, or choose manual duplex print pages on both sides manually. The next set of options is Page Range. Here you can choose to print all pages, the current page, or just a selection.The fonts that you have available in Word depend on what other applications you have installed and if you have installed any extra font packages. Hover over the Prepare option to see a menu of tools to polish your document, including the Document Inspector, Compatibility Checker, and Document Properties.
Then, choose an option at the bottom. Using the Format Painter Word has a neat trick that allows you to copy formats within or between documents. Finding Text If you have a long document, it can be useful to have a tool to search through it.
Opens the Options dialog so you can control how future paste operations work. At the bottom, you will see a preview of your effects applied to sample text. Some menu items have a right-facing arrow beside them. When you click the Office logo, you will see a range of commands relating to your document. Earlier, we mentioned that the paste command will only insert the last item that was cut or copied.